Imagine browsing through your trade show calendar and realizing you’ve got an event coming up in just a few days! It might feel impractical, even overwhelming, to prepare presentable booth materials that will attract clients at a crunch. But don’t cancel your plans just yet. Even with tight deadlines, you can still show up with professional-looking displays and client-worthy flyers that can cover your trade show visibility.

The key is knowing what to prioritize, how to simplify your setup, and where to get fast, reliable printing. That’s where UPrinting comes in. With the right approach and a bit of focus, your last-minute prep can still lead to a standout trade show presentation.

Fast Turnaround Print Material Checklist

The following trade show print materials are essential to your branding, and their production can be expedited, perfect for last-minute preparations. Thanks to UPrinting’s quick and reliable turnaround schedule, you can still receive them in time for your event.

1.   Table Signs

 

Items like tabletop banners, custom tablecloths, and table displays only require one printing. They also usually don’t need custom finishing or assembly, making them ideal for rush orders. Set one up at your booth, and your brand’s visibility is immediately covered.

2.   Flyers and Handouts

 

Short-run flyers and handouts are quick to produce, especially if you’re printing limited quantities for a specific event. Digital printing also speeds up the process and could even improve the quality. Just make sure to prioritize content that’s relevant and attention-grabbing.

3.   Business Cards

 

Even with limited time, you can still get high-quality business cards printed and delivered fast. For the quickest turnaround, focus on clean designs with essential info like your name, brand logo, title, and contact details. Also, don’t forget to add QR codes that will let customers access your online pages.

4.   Floorstanding Banners (If Time Allows)

 

X-Banners and retractable banners are popular trade show staples, and they’re surprisingly quick to produce. These only require one round of printing and minimal setup time. Always put these print materials on your priority lists so you can get them printed fast and ready to go.

Fast Tips for Rushed Trade Show Promotions

Crunch time during trade shows is very important, even if you are well-prepared. When your time and resources are limited, it’s best to minimize errors and make quick decisions that put your brand forward. Use these smart tips to make the most of your last-minute promotional printing and booth setup:

•   Change the delivery address

 

Speed things up by having your materials delivered directly to your trade show area or the nearby hotel where you are staying. A hotel front desk can also provide secure package handling if you’re already at the venue. Just have your team pick them up in time for the event.

•   Coordinate closely with couriers

 

Make sure someone is available at the delivery location to receive your order. Keep tracking numbers handy and stay in contact with the couriers for real-time updates to avoid missed deliveries

•   Prepare a digital backup

 

Create digital versions of your booth materials, such as an online brochure or static webpage, so customers can still access your information even if the printed resources are limited. Include QR codes or short URLs on the printed banners or flyers to direct attendees to these digital assets.

•   Use the reorder function to save time

 

If you’ve previously ordered business cards, brochures, or other non-changing prints, skip the redesign process and save time by reordering past items. Just remember to select the fastest turnaround option at checkout to make sure your items arrive promptly.

•   Reuse existing hardware and frames

 

If you have banner stands or frames from previous events, just order the printed inserts or replacements. X-Banners and Retractable Banners are designed for quick swaps, letting you save time and money while still making your booth look professional.

•   Be ready to improvise on-site

 

Pack a basic toolkit with extra Velcro strips, zip ties, clear tape, double-sided tape, extra clips, scissors, and other accessories. These handy items can help you mount your signs, fix display issues, and hold things in place. Perfect for quick fixes under pressure.

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